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Train Your Maintenance Team To Fix Things Before They Fail

Dan Clapper, CPTD, Interplay Learning

Posted 7/17/2025

Equipment failure can put any facility in a tight spot, diminishing efficiency and potentially leading to costly, unplanned downtime. What’s more, addressing equipment failure through repair or replacement can be a resource drain all its own. The good news is that equipment failure can often be avoided through routine preventive maintenance. That requires maintenance team members to identify potential failures before they happen and anticipate the kinds of wear and tear each piece of equipment experiences. Often overlooked is the opportunity to invest more in preventive maintenance training, ensuring maintenance team members are well-equipped to recognize potential issues and to fix equipment before it requires a more significant intervention.

How Preventive Maintenance Training Decreases Downtime

When any piece of equipment fails, it can lead to lost productivity for the entire facility. That can be costly, but routine inspections help maintenance teams better understand the status of every asset and identify areas where a little bit of care can prolong usability.

Equipment inspections are frequently neglected, whether because maintenance team members don’t have the time or because they simply aren’t aware that inspections are needed. One way to address the issue is with a tracking system, which can help maintenance team members keep up with regularly scheduled inspections. Continuous training is also important, ensuring teams understand the critical role inspections play and how to perform those inspections correctly.

Being diligent about equipment inspections is one important way to keep machinery up and running smoothly, yet some proactive interventions are also needed. Here again, training can be important for ensuring maintenance team members stay on top of their responsibilities.

For example, some equipment may need to be calibrated at regular intervals to maintain precision. Employee training, including hands-on simulations, can not only reinforce the value of calibrating equipment but also ensure maintenance team members remain aware of best practices.

Even something as simple as applying lubrication can spare valuable equipment from premature wear and overheating. Through consistent training, maintenance team members can remain up-to-date on proper lubrication techniques, relevant lubrication points, and more.

In short, training keeps preventive maintenance needs and best practices top of mind for facility team members, ensuring that high standards of routine care are upheld and preventive maintenance never slips through the cracks.

How Maintenance Training Helps Facilities Save Money

Training facility team members to be diligent about preventive maintenance is a crucial way to sustain the longevity of equipment and avoid disruptions. More broadly, what this means is that training in preventive maintenance can actually result in long-term cost savings, reducing the investment that teams must make in equipment repairs and replacement.

For instance, one important aspect of preventive maintenance training is knowing how to identify telltale signs that equipment is in decline; examples can include unusual noises, vibrations or variations in temperature. When teams are trained to recognize these symptoms and to leverage condition-monitoring technologies, it enables them to take action before small problems turn into large ones, or before basic maintenance requirements spiral into full-blown replacements.

Another critical aspect of preventive maintenance training is documentation. Facility leaders must be ready not only to administer care but also to notate their actions, reminding themselves and other team members of what steps have been taken and when. Documentation is another important way to prevent critical maintenance steps from being forgotten or overlooked, making it a vital safeguard against avoidable breakdowns and the associated expenses.Still another important consideration is that performing preventive maintenance requires a certain level of skill. Training programs can ensure that maintenance team members are not just diligent in their duties, but also adept and efficient. This can increase the rate at which issues are properly addressed the first time, rather than requiring multiple diagnoses and interventions. In doing so, it reduces the time, personnel and resources required to keep equipment running smoothly.

How to Implement Preventive Maintenance Training That Works

So, what are the hallmarks of a truly effective preventive maintenance training program?

One important consideration is training maintenance team members to be problem solvers, empowering them to understand why a particular piece of equipment might experience decline. Fostering curiosity about how machinery works can help produce much more competent and proactive maintenance teams.

It’s also important to offer hybrid learning environments where maintenance team members spend a decent chunk of their training time doing hands-on training, which can be done anytime, anywhere with online simulations and virtual reality. This is especially valuable for forging technical competencies like calibration and troubleshooting. Even better, it allows workers to practice safely without taking any equipment out of service.

More than anything, it’s important for preventive maintenance training to be ongoing, not just a one-time thing. After all, preventive maintenance is itself a recurring need — something that team training should always reinforce.


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Dan Clapper

Dan Clapper is the commercial HVAC and facilities maintenance market director for Interplay Learning, the leading provider of online and VR training for the essential skilled trades. He has more than 25 years of experience in HVAC service and installation, wholesale sales and distribution, and manufacturer training. For more information, visit www.interplaylearning.com/.

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Brawley

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